Decor Findings

PROCEDURE FOR IMPLEMENTING PRODUCTION CHANGES DURING OR AFTER PRODUCTION

The following are basic steps to be adopted while initiating changes request in manufacturing operations.

-          Define the change

-          Submit the change request

-          Review and approve the change request

-          Plan and implement the change

-          Verify and validate the changes

-          Close and review the change request

1.       DEFINE THE CHANGES

The first step is to define the scope, purpose, and rationale of the change. We need to identify what we want to change, why we want to change it, and how it will affect our manufacturing operations. We also need to assess the risks, benefits, and impact of the change on our customers, suppliers, regulations, and other stakeholders. This should be documented in a clear and concise change proposal that outlines the objectives, requirements, and expected outcomes of the change

2.       SUBMIT THE CHANGE REQUEST

The next step is to submit the change request to the appropriate authority for approval. Depending on the nature and complexity of the change. We may need to follow different procedures and protocols. When change is required, we should provide all the relevant documentation and evidence to support our change proposal.

3.       REVIEW AND APPROVE THE CHANGE REQUEST

The third step is to review and approve the change request by the authority. The authority may be a person or a group or a system that has the power and responsibility to accept or reject the change request based on various criteria, such as feasibility, cost-effectiveness, alignment with strategic goals, compliance with regulations, and stakeholder feedback.

The authority may approve changes request as is, approve it with modification or reject it altogether. We should communicate with the authority throughout the review process and address any questions or concerns they may have.

4.       PLAN AND IMPLEMENT THE CHANGE

The fourth step is to plan and implement the change once it is approved. We need to develop a detailed action plan that specifies the tasks, resources, timelines, and responsibilities for executing the change. We also need to establish metrics and indicators to measure the performance and effectiveness of the change. We should communicate the change plan to all the affected parties and ensures their involvement and support. We should also monitor and control the change process and report any issues or deviation to the authority.

5.       VERIFY AND VALIDATE THE CHANGE

The fifth step is to verify and validate the change after it is implemented. We need to check if the change has met the objectives, requirements and expectations that were defined in the change has complied with the quality, safety, and regulatory standards of our organization and industry. We should use various methods and tools to verify and validate the change, such as testing, inspection, auditing, feedback and documentation. We should document the results and outcomes of the verification process and share them with the authority and other stakeholders.

6.       CLOSE AND REVIEW THE CHANGE REQUEST

The final step is to close and review the changes request once it is verified and validated. We need to formally close the change request and update in our system. We also need to review the change request and evaluate the overall performance and effectiveness of the changes process. We should identify the lessons learned, best practices, and improvement opportunities from the change requests.